Job offers

June 27th 2018

Office Manager London (F/M)

By manager

Your responsibilities will include:

1.     Office Culture

·       Drive the team-focused atmosphere and implement new ideas to make the team stronger and add to the daily-life of the staff

·       Lead on key culture and administrative projects to improve overall experience of employees

·       Build strong alignment with HQ in France to maintain consistent culture – including potential travel with the team once or twice per year

·       Responsible for the welcome process of new employees (IT arrangements, office preparation, induction on first day)

·       Help plan, support, and execute all the office events, employee engagement activities and external conferences

 

2.     HR

·       Provide support and advice on a day-to-day basis on various HR admin topics

·       Ensure proper completion and filing of employment and legal documents, including assisting with employees’ visa management

·       Assist with recruitment – manage resume collection, help evaluate candidates, organize external recruitment efforts, etc.

·       Manage employee paid leave calendar and oversee use of employee HR tools

·       Help with payroll and tax processes, and coordinate with monthly salary process with HR in France

·       Administer internal communication on HR topics in collaboration with Managing Director

  

3.     General Office Management

·       Maintain the condition of the office and arrange for necessary improvements/repairs 

·       Organize the office layout and maintain supplies of stationery and equipment, including technology and groceries

·       Ensure compliance with HR, Health and Safety regulations

·       Manage service providers (e.g. cleaning services, phone/internet, etc.), manage all office bills/expenses, and ensure all services fit the needs of the team at a competitive rate

·       Manage development and production of marketing and HR collateral (brochures, business cards, posters, etc.)

·       Assist Managing Director with some admin functions (scheduling, expenses, etc.)

·       Welcoming guests/clients/applicants/suppliers to the office                                                                        

·       Receive incoming calls, mail, parcels, posting of mail, ordering and receiving deliveries

·       Handle any and all last-minute requests and issues!

 

4.       Finance and Accountancy

·       Manage payment and tracking of key expenses, including office expenses and assisting with team travel expenses

·       Assist with monthly accountancy closing & reporting

·       Help with customer invoicing and payment tracking

·       Coordination with bank on regular and ad-hoc issues

 

5.     Agenda and Travel Management    

·       Assist in organizing the business travels (flights, train, taxis, and hotels) for staff members                                 

·       Help acclimate new team members and provide guidance for visiting employees

·       Organizing meetings (lunches, appointments, meeting room management and booking)

 

About You:

·       5+ years of experience in a similar role

·       Bachelor’s degree preferred

·       Proficiency in MS Office (Excel, Word, Power Point) and ability to develop custom tracking files

·       Cool and calm under pressure, you follow through on tasks and look for opportunities to step up to new challenges

·       Team-oriented, but an individual operator

·       You are driven by helping others

·       Strong organizational and planning skills

·       Dedication, flexibility, transparency, and professionalism

·       Strong sense of confidentiality

·       Exceptional communication, interpersonal, and problem-solving skills

 

Benefits

·       Entrepreneurial opportunity. You will be able to interact on a very large level of responsibilities, including HR, Finance and Admin, Culture, Easy Life, etc.

·       A young, dynamic environment, with a strong culture and great offices (our Paris office was nominated as one of the top 10 “Coolest offices in the world”)

·       Being a critical contributor and having a strong impact in a fast-growing company

·       International exposure

 

Please send us your CV & Cover Letter: ioana.irimia@ekimetrics.com

Please note that only successful candidates will be contacted